ecatalogue > Status
Documents inventory status and record quality
Known issues:
The inventory grid is a mess.
Accession Status
Field |
Value |
|---|---|
ItemPrompt |
Accession Status |
ColumnName |
StaAccessionStatus |
DataKind |
dkAtom |
DataType |
Text |
LookupName |
Accession Status |
The current accession status
Usage
Populated automatically?
TM Status
Field |
Value |
|---|---|
ItemPrompt |
TM Status |
ColumnName |
StaTMStatus |
DataKind |
dkAtom |
DataType |
Text |
LookupName |
TM Status |
The current transaction status. Note that incorrect transaction records (especially partial disposals that are not entered properly) can prevent a given record from being attached to a new transaction.
Usage
Populated automatically when this record is linked to a loan or disposal in the Transactions module if the whole specimen is part of the transaction
Allowed Values
Deaccessioned
Disposed
On Loan
Pending Deaccession
Pending Disposal
Pending Loan
Record Quality
Field |
Value |
|---|---|
ItemPrompt |
Record Quality |
ColumnName |
StaRecordQuality |
DataKind |
dkAtom |
DataType |
Integer |
LookupName |
Record Quality |
The quality of the record as an integer between 2 and 4, where increasing numbers represent increasing completeness of the record. Used primarily to generate statistics for museum- or institution-wide collections reports.
Usage
Populated automatically based on a department-specific rubric integrated into the EMu backend. The rubric can only be modified by contacting Informatics.
Primary Collection
Field |
Value |
|---|---|
ItemPrompt |
Primary Collection |
ColumnName |
StaPrimaryCollection |
DataKind |
dkAtom |
DataType |
Text |
LookupName |
Primary Collection |
The name of the collection used for reporting by the museum or institution. Each division defined its own collections, which are based on the collection name, storage location, or collection locality.
Primary collections are used to track the health of the collection over time, so it’s generally best to use the same ones each year. If a new primary collection is needed, contact the Registrar and Informatics.
Usage
Required for all records, but not the responsibility of the cataloger. This field is populated annually by the data manager.
Inventory Status
Field |
StaInventoryStatus_tab |
StaInventoryRecordedByRef_tab |
StaInventoryDate0 |
StaInventoryRemarks_tab |
|---|---|---|---|---|
ItemPrompt |
Status |
Recorded By |
Date |
Remarks |
ColumnName |
StaInventoryStatus_tab |
StaInventoryRecordedByRef_tab |
StaInventoryDate0 |
StaInventoryRemarks_tab |
DataKind |
dkTable |
dkTable |
dkTable |
dkTable |
DataType |
Text |
Reference |
Date |
Text |
LookupName |
Catalog Inventory Status |
|||
RefTable |
eparties |
Records an inventory event
Usage
Required for documenting inventories
Format
Inventory status, recorded by, and data recorded must be populated in each row. Status will ultimately be standardized to a small number of options (“Found” and “Not found” are the only ones that spring to mind right now). Remarks are optional and can be used to provide more detail about the inventory.
Inventories are the only actions that should be documented in this grid. Fields in this grid have been used to document actions like disposals, exchanges, and transfers between divisions (i.e., recataloging). These actions should be documented elsewhere. Actions related to transactions, including loans, dispoals, and exchanges should be documented in the Transactions module. Recataloged specimens should be documented using the Relationships tab.
The grid has not been cleaned, and the lookup still contains the non- preferred values.
Allowed Values
Found?
Not Found?
Record Status
Field |
StaRecordStatus_tab |
StaRecordRecordedByRef_tab |
StaRecordDate0 |
StaRecordRemarks_tab |
|---|---|---|---|---|
ItemPrompt |
Record Status |
Recorded By |
Record Date |
Remarks |
ColumnName |
StaRecordStatus_tab |
StaRecordRecordedByRef_tab |
StaRecordDate0 |
StaRecordRemarks_tab |
DataKind |
dkTable |
dkTable |
dkTable |
dkTable |
DataType |
Text |
Reference |
Date |
Text |
LookupName |
Catalog Record Status |
|||
RefTable |
eparties |
Records the source of the EMu record if it was loaded from a previous database, like Paradox or SELGEM.
Usage
Not used, except to document records imported from previous databases. In the future, this field may be used to mark records that have been validated, but the specifics for doing so have not been worked out.